RFP: Comprehensive Budgeting, Forecasting, Analysis and Financial Reporting Software

Project Background and Context

***Proposal deadline extended to September 11th***

Mercy Corps, today, is heavily reliant on Excel and manual processes to manage the agency’s budgeting, forecasting and financial analysis, and to produce consolidated financial reports across our legal entities.  Many of our grant budgets and all of our administrative budgets are maintained outside of the agency’s financial systems. Forecasts are manually constructed and are not connected to information in other agency systems. Single individuals are responsible for manually compiling budgets, making budget adjustments, and constructing the agency’s consolidated financial statements from a number of trial balances.   
 
Mercy Corps’ goal is to procure a cloud-based SaaS application for comprehensive budgeting, forecasting, analysis and financial reporting. The ideal solution is designed for international NGOs and will integrate data from a variety of existing databases and software applications; automatically feed grant-level budgets and forecasts into overall agency budget planning and forecasting models; allow budget owners and management self-service access to real-time comprehensive financial information and forecasting tools; increase accuracy and reliability of financial forecasts at the individual grant and agency levels; provide scenario planning capability; improve timeliness, transparency and quality of decision-making; reduce potential overspending; produce consolidated GAAP financial statements; and, replace manual processes.  Mercy Corps intends a global roll-out in less than one year, in advance of retirement of key staff.  

This project is subject to confirmation of budget funding, which will be assessed after the receipt of proposals.